Documents for AGM

 1. Agenda  2. AGM Minutes 2022  3. Accounts 2023 4. Treasurer's Report

Cosby Quilters AGM

1. Agenda - 7th February 2024, 2.00pm

Open Meeting - Chair

Health & Safety

Apologies for Absence

Secretary to read minutes of 2023 AGM - Issued in advance & available on the blog

Treasurer’s Report - Issued in advance & available on the blog

Nomination + Election of new Committee Members

Chair’s Closing Remarks

A O B

9 Close Meeting


 2. Minutes of Cosby Quilters AGM on Wednesday 1st February 2023 at 2pm

Gina welcomed everyone to the meeting and thanked them for coming along. She then proceeded to go through the health and safety issues re evacuation etc.

Apologies were received by Sue Nightingale, Kathy Francis, Janice Cook and Jean Waterfield.

Jan read the minutes of the AGM of February 2022 which had already been put on the blog. There being no matters arising she asked that the minutes should be accepted as read and this was proposed by Viv Denscombe and seconded by Sue Wilson.

Gina presented the Treasurers report which had also been put on the blog as follows;

She said it was good to see that normal levels of activity had resumed after a couple of years .

Income [total income for 2022 -£3434 ]

The committee had decided to reduce subscription charges for 2022 with those members who had paid in the year 2020 being charged £15 for 2022 with new joiners paying £25 which meant that the income from subscriptions was slightly down at £1021. Income from visitors was £235 and the sales table and raffle generated £540.

The return of the workshops had proved popular with great tutors and inspiring projects resulting in an income of over £1500 for the year.

Expenditure [£3459]

Group Insurance was £80.

Travel and accommodation costs increased as we had searched further afield for good quality speakers and tutors.

This had resulted in being our largest expense . The workshops were £1066 with £491 for travel and accommodation and a further £930 for the speakers at the meetings.

We paid our usual fees for the use of the church hall in 2022. [2021 shows a zero spend as our pre covid payment was carried forward]. The additional cost of £100 for £2023 will bring it to £500 for the year2023.

We also donated £100 to the British Red Cross Ukraine Appeal

The costs of refreshments came to £47.98 with a further £29.50 for the Christmas party items.

The Big Textile show returned this year with £64 in expenses of materials and contributions for attendance.

The Joan Smith Bursary:

£100 was awarded to the two winners of the 2021 bursary with the remaining£400 to be awarded over the coming years.

The closing position is a small decrease of £25 this year with total funds standing at £3080.

The membership fees for 2023 will be increased to £30 with non members paying £5 attendance fee. [2 attendances only]

To clarify the above we need to explain that our insurance stipulates that non members can only attend two meetings before joining the group. The following clause states this.

“Our regular Group meetings are for members only. If potential members attend for a taster, then they can only attend up to two vIsits before being required to join the group. Failure to comply may invalidate your insurance.”

Although we will continue to welcome members we must adhere to this clause.

There being no matters arising from the treasurers report it was proposed that it should be accepted by Sue Skelton seconded by Pam Morris.

Nomination and Election of Officers

All committee members had agreed to remain in post for another year.

Gina said she would like to thank each of them for their hard work in ensuring the continued success of Cosby Quilters.

She asked if there were any members who would like to be nominated on to the committee. No one came forward.

Gina closed the meeting by saying that 2022 was our 34th year. She said that we had decided to conduct a survey to see what members wanted and had asked them whether they preferred daytime or evening meetings. The members had opted for a mixture, preferring the afternoon meetings in the winter and the evening meetings in the summer months and the committee agreed to go along with this option although obviously it wasn’t going to be easy to please everyone by doing this.

But attendance had been good throughout the year with between 35 to 55 attending averaging out at 42 for each meeting.

We had 52 members for the year with a large number of visitors at various meetings which had been positive and the committee will do their best to ensure this continues.

We have a number of inspiring speakers and interesting workshops lined up for 2023 organised by Pat who has worked very hard to complete the programme .

We plan to contribute to Cosby Yarn Bomb again this year and hope members will join in as they did before. Our contribution will be a quilt show . Gina asked if those who are interested in helping to contact ,Sue, Pat or Jan for more details.

Unfortunately the Big Textile Show is not running this year but will hopefully return in the future.

Any Other Business.

Viv Denscombe said she especially wanted to thank Gina for her leadership and support in working so hard to make the club a success. Her position as both Chairman and Treasurer being very demanding roles which she carries out brilliantly.

Gina ended the meeting by once again thanking both the committee and members for their support and enthusiasm , for their contributions to group activities and for sharing their handiwork.

Meeting closed at 2.30pm

 

 

3. Cosby Quilters Inc &Exp Accounts 2023

Income

2022

2023

Expenditure

2022

2023

Subscriptions

1,021.00

1,795.00

Insurance

80.00

80.00

Visitors

235.00

75.00

Workshop Tutor

845.00

980.00

Sales Table / Materials

213.82

166.36

Workshop rent/refreshments

221.50

329.00

Raffle

429.50

344.00

Speaker Travel/Accom

491.20

397.40

Workshops

1,535.00

1,090.00

Eve speakers

930.00

945.00

Church fees

400.00

500.00

Christmas Party

29.50

78.50

Donations

100.00

250.00

Refreshments

47.98

63.79

Materials

150.40

114.60

BTS Costs

64.00

Bursary payments

100.00

100.00

3,434.32

3,470.36

3,459.58

3,838.29


Balance Sheet

Bank balance 1st Jan

3,105.83

3,080.57

Bank balance 31st Dec

2,594.22

2,653.22

Income for year

3,434.32

3,470.36

Add uncleared banking

130.00

Expenditure

3459.58

3,838.29

Less o/s  chqs

200.00

Cash in hand

356.35

259.42

3,080.57

2,712.64

3,080.57

2,712.64

 

 

4. Treasurer's Report

The accounts for the year have been prepared in the usual format, with income on the left and expenditure on the right. The income and expenditure account is followed by the balance sheet.

Income

There are 2 significant changes here, an increase of £770 in subscription income which has risen from just over £1K to £1,795 for the year; and a fall of just under £500 in workshop income which now stands at £1,090.

The overall income is very similar to 2022 - just £40 more than the previous year.

Expenditure

We have seen an increase here, total workshop & associated costs including, tutors, rent, refreshments - rising from £1,066 to £1,300. Pat has sourced some local speakers which has helped to reduce travel and accommodation costs.

The Committee felt we should increase the rent we pay here form £40 per month to £50 ie £500 for the year; to cover general increases (light and heat) due to ‘cost of living’ pressures.

Christmas party spend included raffle prizes, festive snacks for our December meeting.

We made a total of £250 Donations to the church to help them cover the cost of the new AV equipment installed last year. The Committee agree that it’s important that we support the church as we could not meet here if it were not for them.

There was no BigTextile show in 2023, so no costs; although I’m happy to announce that it is back for 2024! Cosby Quilters will have a stand which I hope that many of you will support by showing your work there.

We made 2 more Bursary payments, the lucky winners were Ann Cope and Jo Turner, who will tell us how they spent their awards a little later. More awards will be made this year.

The Balance Sheet shows - on the left the starting position, movement in the year and final balance, and on the right where the funds sit - we currently have £2,653 in the bank, a cheque for £200 which was not cashed at 31/12, and a cash holding of £259. Our total funds have fallen by £368 since Dec 2022 and now stand at £2,712.64.

We are still in a good financial position, consequently fees will remain at £30 for the year with visitors at £5 for up to 2 visits.

No comments:

Post a Comment