1. Agenda 2. AGM Minutes 2022 3. Accounts 2023 4. Treasurer's Report
Cosby Quilters AGM
1. Agenda - 7th February 2024,
2.00pm
1 Open Meeting - Chair
2 Health & Safety
3 Apologies for Absence
4 Secretary to read minutes of
2023 AGM - Issued in advance & available on the blog
5 Treasurer’s Report - Issued in
advance & available on the blog
6 Nomination + Election of new
Committee Members
7 Chair’s Closing Remarks
8 A O B
9 Close Meeting
2. Minutes of Cosby Quilters AGM on Wednesday 1st February 2023 at 2pm
Gina welcomed everyone to the meeting and thanked them for coming along. She then proceeded to go through the health and safety issues re evacuation etc.
Apologies were received by Sue Nightingale, Kathy Francis, Janice Cook and Jean Waterfield.
Jan read the minutes of the AGM of February 2022 which had already been put on the blog. There being no matters arising she asked that the minutes should be accepted as read and this was proposed by Viv Denscombe and seconded by Sue Wilson.
Gina presented the Treasurers report which had also been put on the blog as follows;
She said it was good to see that normal levels of activity had resumed after a couple of years .
Income [total income for 2022 -£3434 ]
The committee had decided to reduce subscription charges for 2022 with those members who had paid in the year 2020 being charged £15 for 2022 with new joiners paying £25 which meant that the income from subscriptions was slightly down at £1021. Income from visitors was £235 and the sales table and raffle generated £540.
The return of the workshops had proved popular with great tutors and inspiring projects resulting in an income of over £1500 for the year.
Expenditure [£3459]
Group Insurance was £80.
Travel and accommodation costs increased as we had searched further afield for good quality speakers and tutors.
This had resulted in being our largest expense . The workshops were £1066 with £491 for travel and accommodation and a further £930 for the speakers at the meetings.
We paid our usual fees for the use of the church hall in 2022. [2021 shows a zero spend as our pre covid payment was carried forward]. The additional cost of £100 for £2023 will bring it to £500 for the year2023.
We also donated £100 to the British Red Cross Ukraine Appeal
The costs of refreshments came to £47.98 with a further £29.50 for the Christmas party items.
The Big Textile show returned this year with £64 in expenses of materials and contributions for attendance.
The Joan Smith Bursary:
£100 was awarded to the two winners of the 2021 bursary with the remaining£400 to be awarded over the coming years.
The closing position is a small decrease of £25 this year with total funds standing at £3080.
The membership fees for 2023 will be increased to £30 with non members paying £5 attendance fee. [2 attendances only]
To clarify the above we need to explain that our insurance stipulates that non members can only attend two meetings before joining the group. The following clause states this.
“Our regular Group meetings are for members only. If potential members attend for a taster, then they can only attend up to two vIsits before being required to join the group. Failure to comply may invalidate your insurance.”
Although we will continue to welcome members we must adhere to this clause.
There being no matters arising from the treasurers report it was proposed that it should be accepted by Sue Skelton seconded by Pam Morris.
Nomination and Election of Officers
All committee members had agreed to remain in post for another year.
Gina said she would like to thank each of them for their hard work in ensuring the continued success of Cosby Quilters.
She asked if there were any members who would like to be nominated on to the committee. No one came forward.
Gina closed the meeting by saying that 2022 was our 34th year. She said that we had decided to conduct a survey to see what members wanted and had asked them whether they preferred daytime or evening meetings. The members had opted for a mixture, preferring the afternoon meetings in the winter and the evening meetings in the summer months and the committee agreed to go along with this option although obviously it wasn’t going to be easy to please everyone by doing this.
But attendance had been good throughout the year with between 35 to 55 attending averaging out at 42 for each meeting.
We had 52 members for the year with a large number of visitors at various meetings which had been positive and the committee will do their best to ensure this continues.
We have a number of inspiring speakers and interesting workshops lined up for 2023 organised by Pat who has worked very hard to complete the programme .
We plan to contribute to Cosby Yarn Bomb again this year and hope members will join in as they did before. Our contribution will be a quilt show . Gina asked if those who are interested in helping to contact ,Sue, Pat or Jan for more details.
Unfortunately the Big Textile Show is not running this year but will hopefully return in the future.
Any Other Business.
Viv Denscombe said she especially wanted to thank Gina for her leadership and support in working so hard to make the club a success. Her position as both Chairman and Treasurer being very demanding roles which she carries out brilliantly.
Gina ended the meeting by once again thanking both the committee and members for their support and enthusiasm , for their contributions to group activities and for sharing their handiwork.
Meeting closed at 2.30pm
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3. Cosby Quilters Inc &Exp Accounts 2023 |
||||||||
|
Income |
2022 |
2023 |
Expenditure |
2022 |
2023 |
|||
|
Subscriptions |
1,021.00 |
1,795.00 |
Insurance |
80.00 |
80.00 |
|||
|
Visitors |
235.00 |
75.00 |
Workshop Tutor |
845.00 |
980.00 |
|||
|
Sales Table / Materials |
213.82 |
166.36 |
Workshop rent/refreshments |
221.50 |
329.00 |
|||
|
Raffle |
429.50 |
344.00 |
Speaker Travel/Accom |
491.20 |
397.40 |
|||
|
Workshops |
1,535.00 |
1,090.00 |
Eve speakers |
930.00 |
945.00 |
|||
|
Church fees |
400.00 |
500.00 |
||||||
|
Christmas Party |
29.50 |
78.50 |
||||||
|
Donations |
100.00 |
250.00 |
||||||
|
Refreshments |
47.98 |
63.79 |
||||||
|
Materials |
150.40 |
114.60 |
||||||
|
BTS Costs |
64.00 |
|||||||
|
Bursary payments |
100.00 |
100.00 |
||||||
|
3,434.32 |
3,470.36 |
3,459.58 |
3,838.29 |
|||||
|
|
||||||||
|
Bank balance 1st Jan |
3,105.83 |
3,080.57 |
||||||
|
Bank balance 31st Dec |
2,594.22 |
2,653.22 |
||||||
|
Income for year |
3,434.32 |
3,470.36 |
Add uncleared banking |
130.00 |
||||
|
Expenditure |
3459.58 |
3,838.29 |
Less o/s chqs |
200.00 |
||||
|
Cash in hand |
356.35 |
259.42 |
||||||
|
3,080.57 |
2,712.64 |
3,080.57 |
2,712.64 |
4. Treasurer's Report
The accounts for the year have been prepared in the usual format, with
income on the left and expenditure on the right. The income and expenditure
account is followed by the balance sheet.
Income
There are 2 significant changes here, an increase of £770 in
subscription income which has risen from just over £1K to £1,795 for the year;
and a fall of just under £500 in workshop income which now stands at £1,090.
The overall income is very similar to 2022 - just £40 more than the
previous year.
Expenditure
We have seen an increase here, total workshop & associated costs
including, tutors, rent, refreshments - rising from £1,066 to £1,300. Pat has
sourced some local speakers which has helped to reduce travel and accommodation
costs.
The Committee felt we should increase the rent we pay here form £40 per
month to £50 ie £500 for the year; to cover general increases (light and heat)
due to ‘cost of living’ pressures.
Christmas party spend included raffle prizes, festive snacks for our
December meeting.
We made a total of £250 Donations to the church to help them cover the
cost of the new AV equipment installed last year. The Committee agree that it’s
important that we support the church as we could not meet here if it were not
for them.
There was no BigTextile show in 2023, so no costs; although I’m happy to
announce that it is back for 2024! Cosby Quilters will have a stand which I
hope that many of you will support by showing your work there.
We made 2 more Bursary payments, the lucky winners were Ann Cope and Jo
Turner, who will tell us how they spent their awards a little later. More
awards will be made this year.
The Balance Sheet shows - on the left the starting
position, movement in the year and final balance, and on the right where the
funds sit - we currently have £2,653 in the bank, a cheque for £200 which was
not cashed at 31/12, and a cash holding of £259. Our total funds have fallen by
£368 since Dec 2022 and now stand at £2,712.64.
We are still in a good financial position, consequently fees will remain
at £30 for the year with visitors at £5 for up to 2 visits.
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