Documents for AGM

Cosby Quilters AGM Agenda

4th February 2026, 2.00pm

1    Open Meeting  -  Chair

2    Health & Safety

3    Apologies for Absence

4   Secretary to read minutes of 2025 AGM

Issued in advance & available on the blog

5    Treasurer's Report 

Issued on advance & available on the blog

6    Nomination & Election of new Committee Members

7    Chair's Closing Remarks

8    AOB

9    Close Meeting 

Minutes

Cosby Quilters A.G.M. 5th February 2025 @2pm

Gina opened the meeting at 2pm and went over the relevant Health

and Safety procedures.

Apologies. Sue Nightingale, Gaynor Evans

Secretary Jan read the minutes of 2024 AGM . As there were no

matters arising she proposed they be accepted as read and this was

seconded by Sue Wilson.

Treasurer Gina produced and went through last years accounts.

Although visitor and membership income as well as raffle income was

slightly down this year the sales table and workshop income was up .

Extra income also came from the community cafe.

Subsequent to this the balance sheet showed a small increase from

£2712 last year to £2890 this year.

As we are still in a good financial position there had been no need to

increase the membership charges of £30 per year.

Gina proposed accounts should be accepted and Shirley Smith

seconded that,

No new nominations had been received for committee members .

All committee members agreed to stand another year in their present

roles.

Gina highlighted the clubs achievements as follows;

1. The Beano Yarnbomb project

2. Taking part in the community cafe at the Yarn Bomb

3. Displaying work at the Big Textile Show

4. Taking part in the Travelling Books

Gina thanked Pat Screaton for organising workshops, sit and sew

days and speakers both for the past year and the forthcoming year.

Gina also thanked all of the committee for their hard work during the

past year.

Viv Denscombe and Sue Wilson thanked Gina for her leadership in

steering the club in the right direction.

Finally Gina explained the committee were still looking into the Quilters

Guild 2 visitor rule but haven’t yet come up with a suitable solution.

AGM closed at 2.18pm

Chair's Report (AGM 4th February 2026)

Cosby Quilters has been running for 37 years, and each year seems to be busier than the last.

We should all be very proud of our many achievements.

Our practical sessions, Travelling books, workshops, Sit and Sew days and Summer Stitch event all proved to be very popular which was great to see, and we have more good stuff planned for 2026. As always, Pat has worked hard to fill the program and we hope that the speakers and workshops will motivate and inspire you to join in and get stitching.

The program is available on the blog and here for you to take a photo on your phone so you have it to hand.

As stated earlier, we have kept the costs for membership the same (as we have for several years), which represents excellent value for money at

£30 for full year membership

And £5 for visitors membership

There are benefits to full year membership:

Reduced price for Workshops

Paid up full year members will be eligible for entry into 2 prize draws:

1 for free membership and the other for the Bursary Award

We hope that you will continue to support your group as you have over previous years.

So, lots of good stuff last year and plenty more for us to enjoy in 2026. I hope you will muster your usual enthusiasm and make 2026 another successful year for Cosby Quilters!!!

Treasurer's Report

INCOME

Membership and visitor income is slightly down from 2024, these areas have been amalgamated as many of our visitors then convert to members during the year. 

We had 53 members in 2025 AND average meeting attendance was 35 - down from 39 the previous year. But still good. 

Raffle income is holding up well at £329 this year. However, there is a reduction in Sales table income as the majority of these sales were made in support of Pat’s various charities – and as they do not form part of our accounts they were not recorded. 

Pat has donated £900 during the year in support of LOROS, Cancer Research and Coping with Cancer, and has recently sent a further £400.  The funds were raised at CQ and Pat’s other groups.  Well done!!

Workshop income has increased significantly with higher attendance overall, the 3 day summer stitch session was very popular, and will run again in August ‘26.

 EXPENDITURE

Speaker fees match those for 2025, whilst their travel costs have fallen as we have tried to take advantage of local speakers for some meetings.  Workshops costs are in line with those of the previous year. 

We supported the Community Church with our Donation of £200 and will do so again this year.

Material costs are down this year.  

We will award the final 2 bursaries remaining from the original fund this year 2 X £50 and   the Committee will decide how to carry this forward.

BALANCE SHEET

Starting position £2,890,  increasing by £182 to £3,072 at the year end. 

Made up of a bank balance at 31/12/25 of £2,284 and cash holdings of £788.

Due to our good financial position the committee have decided to keep our membership fees at £30 and visitors £5 for up to 2 visits.

 

Minutes of the AGM held on the 4th February 2026

Cosby Quilters A.G.M. 4th February 2026 at 2pm

Gina welcomed everyone to the meeting and began by going through relevant Health and Safety procedures

Apologies: Anne Cope, Rosie Irvine, Gaynor George, Vicki Oswin, Sue Nightingale, Pam Hancock, Bronwyn, Shirley Smith, Janice Carter, and Carole Molyneux.

Secretary - Jan read out the minutes of the 5th February 2025 AGM which had been previously circulated. There being no matters arising Alison Caputo proposed that they should be accepted as read and this was seconded by Sue Burton.

Treasurer.

The Treasurers report had already been put on the blog in advance of the meeting and Gina went through the relevant income and expenditure details. Membership and visitor income was slightly down this year, and the sales table income reduced, but raffle income at £329 was up. Expenditure on speakers is in line with previous year. This means the club can keep the membership fee at £30 again. Jacquie Durber proposed the accounts be accepted and this was seconded by Denise Claire.

Chair’s Report

No new nominations have been received this year and present members have agreed to remain in their present roles. Cosby Quilters has been running for 37 years and presently has 53 members who have participated in workshops, practical sessions, travelling books, Sit and Sew and Summer Stitch. Gina thanked Pat who has worked hard organising the talks and the workshops, Viv for organising the travelling books and the rest of the committee for their roles in ensuring the continuous success of the club.

A.O.B. Viv thanked Gina for her commitment and guidance in her role as both Treasurer and Chair which ensures the smooth running of the club as a role.

A.G.M. finished at 2.15pm